PLANNING GUIDE / CONSTRUCTION PROGRESS

Build a record
people can follow.

A recurring aerial record works best when the visit plan follows the project. Agree what should be photographed, when it matters and how updates will reach the people using them.

Aerial view of campus buildings, athletic grounds, roads and surrounding trees

Collection example: a site and its surroundings in one view.

PLAN THE RECORD BEFORE THE FIRST VISIT

What needs to be comparable?

Tell us which parts of the site people need to follow and why. A consistent overview can show the relationship between work areas; selected detail views can document the agreed priorities.

Discuss recurring viewpoints early. The goal is a usable visual record, with visit timing and coverage suited to access, active work and operating conditions.

Discuss recurring coverage

CHOOSE THE VISIT PATTERN

Follow the decisions
and the milestones.

The right cadence depends on the project’s communication needs.

Milestone visits

Plan around defined stages that matter to the owner or project team. Describe the milestone and the imagery needed for the update.

Recurring updates

Discuss a visit frequency that fits the schedule and the people receiving the record. Identify the priority areas and any changes before each visit.

Completion and closeout

Plan the final overview, selected details and any promotional photography or video separately so the finished handoff serves both documentation and presentation.

YOUR PRINTABLE CHECKLIST

Set up a useful recurring record.

Bring the schedule and the intended use into the same conversation.

Site and coordinatorShare the city, state, site type and the person who can coordinate access and current work.
The audience for updatesIdentify the owner, developer, builder or project team using the files.
Key work areasName the areas that should appear in each agreed update and any details that change by milestone.
Visit frequency or milestonesDescribe the proposed cadence, target stages and how schedule changes will be communicated.
Repeat-view prioritiesExplain which viewpoints need to be comparable across visits. Include a plan or reference description if available.
Site coordinationDiscuss active work, access, people, equipment and any areas excluded from capture.
Delivery structureAgree date and area organization, image selection, captions, video needs and recipients.
The final presentationDecide whether the completion visit also needs marketing photographs or a scoped video edit.

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FROM CAPTURE TO COMMUNICATION

Keep each update easy to navigate.

A progress record should help people find the relevant date and work area. Agree naming, folders and the selection process before the first visit rather than reshaping the archive at the end.

Date-organized photo sets

A clear visit record with agreed overview and selected detail photographs.

Milestone updates

Discuss selected images and concise captions or an update video around the stage being documented.

A completion selection

Finish with the agreed imagery of the completed work and the final files needed for records or presentation.

Before each visit, share the current priority and any changes to access or schedule. If a planned milestone moves, the capture plan can be reviewed with it. Weather, site activity and operating conditions may affect timing and the views available.

Photographs show visible conditions at capture. They do not certify construction quality, quantities, compliance or payment entitlement. Repeat imagery does not imply survey-grade measurement.

PUT THE PLAN INTO MOTION

Plan the first visit and the next one.

Share the site, schedule and update audience. We’ll discuss the coverage and delivery structure.

Build a recurring-project brief

Explore construction progress · Plan inspection image coverage

The project brief prepares an email for you to review and send. Scope, availability, deliverables and pricing are confirmed directly.

Build a recordpeople can follow.